Registration Information

Registration is now open.

The fees are listed below and the link for online registration is given at the bottom of this page. 

All presenting authors are required to register by April 15. 

See information below the fees regarding important registration information.

All amounts are in $USD.

Fees

Registration: $850

Accompanying Person: $100*

Short Courses only: $250/person/course

There is a special rate of $75/night for students to book dorm rooms on campus. All bookings happen through the registration site which can be accessed at the bottom of this page.

*An accompanying person cannot be a conference participant and will not have access to the technical sessions, plenary speaker sessions and breaks associated with the technical program. This includes icebreaker and banquet only.

Registration Guidelines

• Registration will open on February 14, 2025 and will continue through the conference.

• The participant fee covers the conference abstracts and program, the welcome reception, the banquet, lunches, all coffee breaks, access to the conference app and access to all plenary and technical sessions.

• Only one presentation per registration is allowed.

• If you submitted an abstract and it has been accepted, you will need to complete your registration and pay the fees no later than April 15 in order to be guaranteed inclusion in the final program.

• There is no one-day registration. Your registration fee is for the entire conference.

• On-site registration will begin on June 1 at the conference site. On-site registration can be processed using credit cards or cash.

• Payment Methods

  1. • Credit Card: The standard and preferred method of payment is via credit card. We strongly encourage you to use this convenient option. We are currently accepting Visa, MasterCard, Discover and American Express cards. Once a credit card payment is processed, you will receive a receipt from Stripe.

     • Wire Transfer: You can only use this option if you are not from the US. If you choose to pay by wire transfer, there is an additional $50 service fee to cover for expenses incurred both at the bank of origin and at the destination bank. Note that if you are paying for more than one person, the $50 fee applies to each registrant. You must first register online, indicating "offline payment" as the payment method. Then send an email to organizer@icossar2025.org to request wire transfer instructions. The wire transfer method of payment will not be available after May 15, 2025.

     • If you choose the wire transfer option your registration will be marked unpaid until the funds are deposited on our side.

• Refund/Cancellation Policy

  1. • Registration cancellations are strongly discouraged. If for unavoidable reasons you will be unable to attend after having registered for ICOSSAR'25, you must request a refund by sending an e-mail to organizer@icossar2025.org with a justification statement. If the refund is due to a visa issue, you must have applied for your visa before March 1, 2025. This request must be made before May 15, 2025, 5:00 p.m CDT. A $100 penalty will apply to all cancelled and refunded registrations regardless of when the cancellations take place. 

     • No refunds will be granted after May 15, 2025, 5pm CDT.